As you read through the Persuasion 1.0 Read Me file, look for double asterisks (**) in front of major section headings and single asterisks (*) in front of subsection headings. The major sections are: “Planning Ahead,” “Installation,” “Additions and Clarification,” and “Documentation Corrections.”
**1. PLANNING AHEAD
Section 1 describes several important concepts to keep in mind when planning and developing any Persuasion presentation. For detailed information regarding the following topics, refer to the Persuasion User Manual.
*CHOOSING A PRESENTATION FORMAT AND AN OUTPUT DEVICE
The first two steps in creating a presentation are the most important. Before you develop any part of your presentation:
1. Select the output device (a printer or a film recorder) for your presentation through the Chooser. (Note: Choosing an output device is also necessary when you develop a presentation using an AutoTemplate.)
2. Select the appropriate slide shape for your presentation (overheads, 35mm slides, or an on-screen presentation) in the “Presentation setup” dialog box. (Choose “Page setup” from the File menu, then click “OK” in the “Page setup” dialog box to see the “Presentation setup” dialog box.) This step ensures that Persuasion will apply the correct proportions as you develop your presentation. If you change the slide shape later, you may have to adjust the positions of the text and graphics on each slide.
*FONTS
If you plan to move a presentation from one machine to another (a typical procedure if you're using a service bureau), make sure that all the fonts and font sizes you used to create the presentation are available on the target machine. Otherwise, the fonts used in your presentation will be replaced by fonts on the target machine.
*LAYERING
There are two ways to build layers in Persuasion. You can use the “Build layers” command from the Master menu to assign layers to a placeholder on the master, or you can assign information to specific layers on a slide using the Layer pop-up menu. These methods achieve different layering effects and must be used separately. In essence, we do not recommend assigning information to layers on the slide if the placeholder for that information is already layered on the master.
**LAYERING INFORMATION ON A MASTER
Unless you have specific custom layering needs, we recommend that you build layers on the master slide using the “Build layers” command. When you assign title and body text layers using the “Build layers” command, the layers are preserved no matter what changes you make to the outline or slides. Note that organization chart layers function differently than slide title and body text layers. Keep the following issues in mind when you edit or rearrange information layered on a master:
-When you add body text to the outline, all body text placeholder layers are reassigned accordingly. We recommend adding text to the outline, rather than the slide.
-When you add a line of text in a body text placeholder on a slide, the layer is assigned depending on the method you use to insert the new line.
1. If you click an insertion point at the end of an existing line and press the Return key to create a new line, the new line is assigned to the same layer as the preceding line.
2. If you click an insertion point at the beginning of an existing line and press the Return key, the existing text moves to the next line. The existing text retains its layer assignment and any text you enter on the line above is assigned to the same layer as the text that previously occupied that line.
-To preserve organization chart layering, edit the organization chart text in Slide view. If you delete or rearrange text in the outline, the layering will be eliminated.
For more information about the “Build Layers” command, refer to the Persuasion User Manual.
**LAYERING INFORMATION ON A SLIDE
To layer information directly on the slides, use the Layer pop-up menu. Note that organization chart, chart, and table layers function differently than slide title and body text layers. Keep the following issues in mind when you edit or rearrange information layered on a slide:
-When you add body text to the outline, the new text is assigned to the same layer as the line that precedes it.
-When you rearrange body text in the outline, the text will retain its assigned layer if its new position is at the same indent level as its previous position, and the slide to which it is assigned uses the same master. (Note: This does not apply to organization chart text.)
-When you add a new line to text in a body text placeholder on a slide, the layer is assigned depending on the method you use to insert the new line.
1. If you click an insertion point at the end of an existing line and press the Return key to create a new line, the new line is assigned to the same layer as the preceding line.
2. If you click an insertion point at the beginning of an existing line and press the Return key, the existing text moves to the next line. The existing text retains its layer assignment and any text you enter on the line above is assigned to the same layer as the text that previously occupied that line.
-To preserve organization chart layering, edit the organization chart text in Slide view. If you delete or rearrange text in the outline, the layering will be eliminated.
-To preserve chart and table layering, apply layers as the last step in preparing your presentation. If you select a layered chart and then choose a command from the Chart menu, the chart layering may be eliminated.
For more information about layering, see Section 3.
**2. INSTALLATION
Section 2 clarifies several installation issues. For detailed information, refer to the Persuasion Installation Guide.
• To make backup copies on a one-floppy-drive system with a hard disk:
-Return to the Macintosh desktop, if necessary.
-Insert the original locked disk into the floppy drive.
-Eject it using the “Eject” command from the File menu.
-Insert an initialized blank disk.
-Drag the shadow of the original disk onto the blank disk's icon.
-Swap disks as instructed.
After copying is complete, give the backup disk exactly the same name as the original disk. (Hold down the Option key and type 2 to enter the trademark symbol in the AutoTemplate disk names.)
• The installer creates the Persuasion 1.0 folder on your hard disk. If you move the folder into another folder and reinstall Persuasion, the installer will create a new Persuasion 1.0 folder on your hard disk.
• The installer puts “Persuasion Prefs” in the System folder. You can move this file to the Persuasion folder if you wish. Persuasion looks for the file in the System folder first, then in the application folder.
• The installer puts the spelling dictionaries and Persuasion Help in the Persuasion Dictionaries folder. You can move this folder if you wish. If you move it somewhere other than the System folder, Persuasion will prompt you to find the folder before running the Help system or spell checker.
• The System folder must contain at least one output device driver (e.g., Laser Prep and LaserWriter) before you can start Persuasion.
**3. ADDITIONS AND CLARIFICATION
Section 3 clarifies documented features and adds information about features not fully documented in the Persuasion 1.0 User Manual. Topics are arranged in alphabetical order, so that you can quickly check the location of related materials in the User Manual index.
*CHARTS
• When value labels are displayed on a column chart, longer values may be partially covered by the column to the right. To display the entire value, ungroup the chart and move the label to the desired location. Then, choose the “Regroup” command from the Draw menu as many times as is necessary to regroup the chart.
• Operations such as stretching, resizing, filling, and changing line widths on charts and organization charts may result in lines that don’t join properly. You can usually fix the problem by selecting the chart and choosing “Redraw chart” from the Chart menu.
• The “Show plot frame” command works in conjunction with the “Show axis” command. If the “Show axis” command is grayed, so is the “Show plot frame” command.
• When you add text to a chart legend, the text wraps to fit in the existing text block. To resize the legend after you add text, select the text tool, click within the legend text, hold down the Command key, and drag the right edge of the legend text block to the appropriate width.
• On a chart, the “Redraw chart” command eliminates rounded corners. You can reapply rounded corners after you redraw the chart.
• When you plot a chart on a slide and then add a chart placeholder to the master assigned to that slide, the chart will not have the attributes of the chart placeholder on the master. To apply the chart placeholder attributes to the chart, select the chart, then select the master format from the “Chart format” command submenu.
*COLOR
• When you copy and paste colored objects from one Persuasion file to another, colors from the first file default to the color palette of the second file.
*DATA SHEET
• Blank cells in the data sheet cause the entire series to be ignored in area charts, stacked bar charts, and stacked column charts. To include the series in a chart, add zeros or appropriate values to the blank cells, reselect the data, click the toggle box, then click “Replot.”
• You can enter a maximum of 255 characters in a data sheet cell. If you plot the data to a table and add more characters to the table cell, do not replot the table. If you do, the added characters will be lost.
*DICTIONARIES
• During spell checking, Persuasion uses up to five dictionaries, depending on the amount of RAM available on your machine. Webster.lex is the disk-based dictionary, and ENG02.CLX, ENG12.CLS and ENG24.CLS are the RAM-based dictionaries. User 1 is the user dictionary.
• Because the spelling dictionary is not editable, we recommend that you back it up regularly. If you inadvertently add misspelled words to the version on your hard disk, delete the incorrect dictionary, copy your backup to the appropriate folder, and begin again.
• To back up your Persuasion dictionary, copy the User 1 dictionary to a folder outside the Dictionaries folder. We recommend that you frequently update the backup copy with a more recent version.
• If you move the Persuasion Dictionaries folder to any folder other than the Persuasion 1.0 or System folders, Persuasion will prompt you to find WEBSTER.LEX when you use the spell checker and Persuasion Help when you use the Help system.
*FORMATTING
• When you use the “Center on slide” command from the Draw menu to center shadowed text, the text may appear slightly off center on individual slides. To adjust the text, select the text block on the slide and drag it to the appropriate location. Note: To adjust a slide title or body text, move the text block on the slide, not the master.
• When you change the style of a text block that is not anchored top and left to “Bold,” “Shadow,” “Outline,” or “Plain,” the block may shift position due to the resulting change in character size.
• If you plan to enter tabs at the beginning of a line in a multiple line text block, you must press the space bar before you press the Tab key for all lines except the first line. If you press the Tab key without pressing the space bar first, Persuasion will move the text the next indent marker, and demote the text in the outline.
*GRAPHICS
• When you ungroup a PICT I, colored fill patterns change to the monochrome patterns in the corresponding position on the pattern palette.
• When you copy or cut an EPS image from Persuasion, the Clipboard converts it to a PICT. To maintain the original file format, import EPS files directly to individual slides or to your master slide.
• To copy a graphic from a Macintosh II to the Scrapbook as a PICT I:
-Open the Scrapbook from the Apple menu and reselect the presentation window.
-Use the pointer tool to select the object(s) in the presentation that you want to copy to the Scrapbook.
-Choose “Copy” from the Edit menu.
-Press Command+Option+Shift as you click the Scrapbook to bring it to the front.
-Release the Command, Option, and Shift keys.
-Choose “Paste” from the Edit menu.
This procedure creates a PICT I graphic, which you can ungroup after importing or copying it into Persuasion.
• When you select the freehand or polygon tool, the presentation default fill pattern is none, regardless of the presentation defaults. To apply a fill pattern to an object drawn with either of these tools, select the object, choose “Fill pattern” from the Effect menu, and select a pattern from the palette.
• When you select the dashed line from the “Line style” submenu, Persuasion applies a line thickness of zero to your object.
• When you create a complex polygon using the freehand or polygon tool, you may not be able to apply a fill using the “Fill color” and “Fill pattern” commands. If this happens, re-create the drawing in multiple sections, apply the fill, then group the objects.
• In the “Value axis format” dialog box, the “Plot range” and “Tick mark spacing” options show values greater than seven digits in scientific notation. To change these values, enter decimal format values.
*GROUPING/UNGROUPING
• Not all types of objects can be grouped with others. Specifically, the “Group” command is grayed for any selection that contains a chart, a placeholder, or text that flows from the outline into a placeholder.
• When you make text or value changes to an ungrouped organization chart, chart, or table, the changes are not reflected in the outline or data sheet. If you want changes to flow back to the outline or data sheet, regroup the chart or table before making the changes.
• When you ungroup an imported PICT, it changes from PICT format to Persuasion's graphic format. You cannot use the “Undo” or “Regroup” commands to convert the image back to PICT.
*IMPORTING/EXPORTING
• To export an entire outline, click the top level Holder of slides, then choose “Export” from the File menu. To export just a slide title and its subordinate levels, click the slide title, then choose “Export” from the File menu.
• Persuasion imports Excel graphs pasted to the Clipboard from Excel.
• When you import a large EPS file to a hard disk or floppy disk with limited space, Persuasion will display an alert box to tell you that the file will be imported as a PICT. To import the file in its original format, make some room on your disk and reimport the file.
• When you import text into the outline, the import begins in the first line under the line containing the insertion point, unless the line containing the insertion point is blank and has no subordinate text. In that case, the import begins in the line containing the cursor.
*KEYS
• The Return key works differently in different views. For example, if you're in Slide view with the insertion point at the beginning of a body text line and you press the Return key, a new bulleted line will appear above the current line. In outline view the same action will produce a new text line below the current line.
• The Delete/Backspace key works differently in different views. If you have an insertion point at the beginning of an empty heading in Outline view, the Delete/Backspace key will promote the heading; in Slide view it will delete the line.
*LAYERS
• When you group objects that are on different layers, Persuasion sends the group to the lowest object layer. For example, when you group objects that are on the first, second, and third layers, Persuasion sends the group to the third layer.
• When you select an object on an active and visible layer and then move to an invisible layer, the range of visible layers is extended to include the layer to which you moved. For example, if the first, second and third layers are visible and active, and you select an object on the second layer and move it to the fifth, Persuasion makes layers 1 through 5 visible.
*MAGNIFICATION
• For the best WYSIWYG (what you see is what you get), view your work at “Actual size” (choose “Actual size” from the Draw menu). Text blocks on slides are not always scaled to 100 percent accuracy in other magnifications or reductions.
• The level of magnification you last worked in (“Actual size,” “Fit in window,” and so on) is saved with the presentation.
*MASTERS
• When you delete all the elements on a master, outline text or organization charts on any slides that are assigned to that master will not show in Slide view. To show text or organization charts on the slide again, assign appropriate masters to the slides.
*MEMORY
• Close the data sheet window to save memory.
• Disable INITs and DAs to save memory.
*MENUS
• Text attribute submenus (such as Font, Size, and so on) always reflect the attributes of the first character in a text selection.
• When you select tables, charts, or multiple objects, diamonds appear next to the default attributes on the attribute submenus, not necessarily the attributes assigned to the chart or group.
• When you select a chart that was used to define a chart format, the original format of the chart is checked on the Chart menu, not the format that the chart defines. Only charts that are later based on the defined format will show a check mark next to the defined format name.
*OUTLINE
• To enter a “soft return” (add a line, but not a new heading) at the beginning of a slide title or slide text, hold down the Shift key and press the Return key twice. To enter a “soft return” at the end of a slide title or slide text, hold down the Shift key and press the Return key once.
*PRINTING
• When “Proof print” is selected in the “Print” dialog box, text prints black and fills print white.
• Slides and overheads scale and tile according to the percentage specified for the “Reduce or Enlarge” option in the “Page setup” dialog box. Notes, outlines, and handouts are not designed to be scaled or tiled. Print them at 100 percent.
• Slides tile with no overlap.
• Before you print imported EPS graphics that use downloadable fonts, you must download the fonts to the printer using a downloading utility (e.g., Font Downloader).
• Graduated fills in PICT files that have been exported as PICT from Persuasion and reimported into a new slide will print as graduated fills on QuickDraw devices and as solid black on PostScript printers.
• When printing on a Tektronix 4693D color printer, pattern sizes are affected by the chosen print resolution. Higher resolutions print smoother graduated fills and smaller patterns.
• The QMS ColorScript 100 printer has no QuickDraw interface. Color images sent to this printer will print black.
• A line less than .01 point created in MacDraw II and imported into Persuasion as a PICT file will show on the screen, but will not print.
• To print the Persuasion data sheet, open the data sheet, then choose “Print…” from the File menu. You can cancel the command by pressing Command+period.
• When the “Cover page” option in the “Print” dialog box is checked, Persuasion prints a separate cover page for each orientation change in the presentation and for each presentation element (e.g., outline, notes, handouts, etc.) you choose to print.
• Notes, outlines, and handouts print to fit the size of the paper chosen in the “Page setup” dialog box.
• PostScript printers, such as LaserWriters, may not always print WYSIWYG (what you see is what you get). For example, if your graphics have unevenly rounded corners, a PostScript printer will print evenly rounded corners.
• When you print a PICT exported from Persuasion, white slide text prints white on a QuickDraw printer, and black on a PostScript printer.
• When you choose the wide orientation to print handouts that have one slide per page, the slides print on the right side of the page.
• In a presentation based on a square master, page breaks will show wide orientation, but tiles print tall. To print wide tiles, add or subtract .01 from one of the “Slide shape” dimensions in the “Presentation setup” dialog box.
• If you create a complex polygon using the freehand or polygon tool, you may not be able to print it due to limitations in some printer drivers. If this happens, re-create the drawing in sections, and then group the objects.
*SELECTING AND SUBSELECTING
• The Edit menu's “Select all” command works several ways:
-The first time you choose “Select all” when any drawing tool is active, Persuasion will select any object originally drawn with that tool. If you choose “Select all” again, all objects on the slide are selected.
-The first time you choose “Select all” when text tool is active, Persuasion will select all text blocks on the slide. If you choose “Select all” again, all objects on the slide will be selected. When pointer tool is active but nothing is selected, “Select all” will select everything on the slide.
-If there is an insertion point in a text block when “Select all” is chosen, Persuasion selects all the text within the block. In this case, choosing “Select all” again has no effect.
• To subselect one data point in a line chart, ungroup the chart and triple-click the data point.
*SHADOW OFFSET
• Small and medium “Text shadow offset” are predefined by Persuasion. (Small is two pixels; medium is 4 pixels.)
• You can specify the large “Text shadow offset” by entering the offset measurements in the boxes next to “Object shadow offset” in the “Preferences” dialog box. The measurements you enter there apply to both objects and text.
• “Text shadow offset” that you specify in the “Preferences” dialog box is not applied when your presentation is printed on a PostScript printer. PostScript printers use the standard Macintosh shadow offset. Object offset will be applied.
**4. DOCUMENTATION CORRECTIONS
Section 4 lists the errors that have been discovered since the Persuasion User Manual and Installation Guide were printed. We recommend you mark these changes in your manuals.
* PERSUASION USER MANUAL
• Correct the following page references:
Table of Contents:
Chapter 9: Creating Charts and Tables
Identifying the target slide 9.3
Tab pages between pages 4.12 and 5.1:
Chapter 9: Creating Charts and Tables
Identifying the target slide 9.3
Working in the data sheet
Entering data from scratch 9.5
Importing data from a
spreadsheet program 9.6
• Make corrections to the text on the following pages:
Page v: The list of presentation font sizes should be:
Times (12-, 14-, 18-, 24-, 36-, 40-, 48-, 56-, and 72-point sizes)
Symbol (12-, 14-, 18-, 24-, 36-, 40-, 48-, 56-, and 72-point sizes)
Page L1.4, Step 4: The folder you double-click is called “Quick Status Report.”
Page L1.11, Step 1: If you're working on a Macintosh II, you will need to choose “Fit in window” from the “Draw” menu in order to see the entire slide.
Page L2.16, Step 2: The first cell of the data sheet in the illustration should not be highlighted.
Page L2.16, Step 3: You will see an alert box after choosing the “Import” command. Click “OK” to continue.
Page L2.17, Step 1: The first cell of the data sheet in the illustration should not be highlighted.
Page L2.21, Step 2: In the second sentence of the paragraph between Steps 2 and 3, replace “file” with “line.”
Page 3.4: In the first line of the first non-bulleted paragraph, replace “subsequent” with “subordinate.”
Page 3.8: In the procedure described under the heading “To delete a heading:” remove “(Delete/Backspace)” from the second step.
Page 7.6 In the second line of the first bulleted paragraph under the Font heading, replace “layer” with “larger.”
*INSTALLATION GUIDE
Page 6: The list of presentation font sizes should be:
Times (12-, 14-, 18-, 24-, 36-, 40-, 48-, 56-, and 72-point sizes)
